Essential Tips To Organize A Tea Break By HoaBinh Events

A tea break is a tea party often included in events to help guests take a break between hours and enjoy snacks. Let’s take a look at HoaBinh Events’ tips for organizing the most perfect tea break party right now.

What is a tea break?

A tea break is a sweet party with smallcakes, coffee, tea, fruit, and other light desserts. Tea breaks occur before the event and during the event’s break time. The duration is usually 20 to 40 minutes, enough for the guests to feel relaxed and have a snack to replenish their energy.

Tea breaks are suitable for events such as openings, conferences, seminars, and internal events at the company, where customers can see the thoughtfulness and concern of the organizer.

Why is tea break famous at corporate events?

Nowadays, many corporate events usually organize tea breaks during conferences because of the following reasons:

• Quick and quality source of energy to recharge diners

A tea break is a form of quick energy recharging to have snacks in conferences and workshops, mainly used in events with limited breaks. In addition, a menu with diverse snacks provides enough nutrition for the guests.

• A combination between enjoyment and exchanging

Tea breaks meet the needs of enjoying food combined with the exchange of diners. That’s why the dishes at tea break parties are usually small in size, focus on decor, and are easy to use. With such a small tea break, users can eat without splitting it or holding it in their hands for a long time. Therefore, diners will feel more straightforward and polite when communicating with others.

• A professional and thoughtful way to treat the guests

A tea break is a small party for guests at important events, but at a more formal level. Instead of inviting customers to have cake and coffee, a fully prepared banquet table will increase the business’s elegance, convenience, and sincerity.

Instructions for making a simple tea break for conferences

Here are some instructions to prepare a tea break:

• Choose a place to hold the tea break party

The venue for the tea break party is a spacious, comfortable place that accommodates many guests but does not cause stuffiness. Tea break parties are usually buffets, which are suitable and convenient for guests to move around and communicate. The place of the party should be close enough to the place of the event so that guests can quickly move.

• Decorate the space and the tea break table.

The intertwining of colors is the element that creates sophistication in the tea break party. The best place to place drinks should be close to the wall to avoid breakage. Depending on the nature of the party, choose the appropriate decoration styles. However, the tea break party only requires a few detailed decorations. You must create a clean, tidy space for guests to relax and enjoy the party.

• Determine the number of guests and plan the menu
  • Make a menu based on the party budget. You cannot choose indiscriminately for the party menu. It is necessary to consider this based on the budget allowed for the party.
  • The menu needs to be based on the nature of the tea break: the number of guests and the nature of the guests choosing appropriate dishes.
  • The appropriate distribution between dishes ensures enough cakes, fruits, and drinks. Don’t make the tea break party menu too long for this dish to make up a deficit for another dish.
  • Quality is better than quantity: a tea break is a snack used to regenerate energy after working for long hours, so there is no need to make a menu with too many dishes. You can choose a few dishes, but you need to ensure their deliciousness and quality.
• Assign service staff

A tea break party needs service staff to make it convenient for guests to use the tea party and be ready to meet their requests whenever it takes place.

Notes to organize tea break for the event

Organizers need to notice these essential things for a perfect tea break:

• Occasion

Regarding events such as conferences, workshops, etc., with a specific time, the tea break is usually completed on time to make the most of the break time. Some kinds of events include grand openings and product launches, and the party is usually set up earlier to be ready to welcome guests.

• Space

When choosing a package tea break service to treat guests, the spatial factor plays an important role. It would help to consider how large the space is to accommodate the number of guests. Teabreak is used for snacks and exchanges, so if the space is too large, it will cause dilution, affecting the conversation.

• Planning the menu and the number of dishes 

To serve your guests best, plan the menu based on your budget, specifically before the party. Anticipate problems such as a lack of dishes, service staff, etc. to make the party take place thoughtfully.

• Choose a reputable tea break supplier

If you feel that organizing your tea break is too tricky and time-consuming, contact a professional event organizer specializing in providing package tea break services. They will assist in setting up the entire party, giving you appropriate advice. Therefore, you must enjoy the party instead of rushing to prepare it.

Tea Break service by HoaBinh Events

HoaBinh Events provides tea break services in Hanoi with a diverse menu, affordable prices, and clear origins. We serve our guests with professionalism and dedication, and we help prepare tea break menus in accordance with customer needs.

Hopefully, the information about tea break service that HoaBinh Events shared above will help customers better understand the role of tea breaks. For advice or to book a tea break service, don’t hesitate to contact us through our hotline at (+84) 939.311.911 – (+84) 913.311.911.