Professional and full-package Expo organization service with price quote

An Expo is a fairly effective trade promotion activity held at a venue for a certain period of time. Here, participating businesses have the opportunity to exchange and meet partners, promote products and services to customers, and increase sales. As a unit with over 16 years of experience in the field of organizing events and conferences, HoaBinh Events brings customers a complete service, from contacting the venue, designing, installing, and decorating booths, providing equipment, communicating the program, etc. We are committed to fully meeting all your requirements with the most professional quality and the most optimal cost!

Popular types of the Expo

Currently, there are 4 popular types of Expo, including:

• Events gathering Vietnamese enterprises, trading in Vietnam
• Events gathering foreign enterprises, trading in Vietnam
• Events gathering foreign enterprises not yet entering the Vietnamese market
• Events gathering all of the above groups of enterprises.

How to organize the Expo

The Expo is an important event for enterprises with the purpose of promoting trade and increasing sales revenue. To successfully organize an event of this scale requires many factors, from experience in applying for a license to detailed, scientific planning…

Pre- event

The work that needs to be done before the event takes place includes:

Developing ideas and building event content

To successfully organize an Expo, businesses first need to determine the message they want to convey to customers. From there, come up with new and unique ideas that fully express that message. This will be the core content throughout the program, from beginning to end.

Determine the time and venue of the event

Regarding the time, Expo events are usually held on weekends because this time will attract a large number of participants. Regarding the location, each business will have different choices depending on the scale and purpose. But in general, the event will be held in places with spacious, airy spaces, located in the center, convenient for travel, and densely populated.

Determine the scale of participation

There will be many businesses participating in the Expo. In which businesses will provide their outstanding products and services to introduce to visitors in order to increase brand recognition. The number of participating businesses will be determined based on the nature and purpose of each event.

Budget planning

After determining the idea, content, and scale of participation, the organizing unit needs to plan the budget to build a suitable plan. In addition, the organizing unit also needs to have a budget for unexpected situations to avoid risks with specific work items and costs.

Apply for an organization license

To organize an Expo, businesses need to apply for a license according to general regulations. This procedure helps authorities closely control the activities of businesses, avoiding violations of the law or having a negative impact on the community. Besides, the licensed organizer is also guaranteed copyright, avoiding cases of intellectual property theft or litigation.

Logistics preparation

This is one of the most important steps that determines the success of the Expo. This preparation includes many items, such as: design, construction of Expo booths, setup of Expo equipment, display products, arrangement of appropriate staff, etc.

During the event

Activities taking place during the exhibition include:

• Introducing and advertising products and prominent booths to visitors
• Organizing activation activities to attract customers and promote the brand
• On-site sales
• Combining fashion shows, music shows, etc.

After the event

After the event, the organizer proceeds to clean up the goods and return the premises. After that, there needs to be a summary report evaluating the results achieved during the fair and collecting customer opinions to supplement and learn from experience for the following events.

Media event 

In addition to the above activities, if the fair wants to attract visitors, it is indispensable to have consistent communication activities to:

• Attract customers’ attention (pre-event).
• Increase the number of customers visiting the fair and quickly update impressive moments of the event (during-event).
• Show gratitude to customers, businesses, and sponsors and promote the brand (post-event).

Full-package Expo organization service at HoaBinh Events

With over 16 years of experience in organizing events in general and organizing Expo in particular, HoaBinh Events is proud to be a leading professional and reputable unit in the market. We provide full-package Expo organization services with optimal costs and maximum efficiency.

Quickly apply for a license to organize an Expo

Applying for a license to organize an Expo is a necessary procedure to ensure that the event takes place in accordance with the correct procedures and regulations. With many years of experience and a reputable profile with thousands of large and small projects each year, HoaBinh Events will help customers save maximum time and costs.

Come up with creative and unique ideas

For each Expo event, we carefully research the participants, display products, etc. to come up with ideas and organization content that best suits the nature of each event.

Design and construct booths

We will design from the overall Expo space to the detailed design of each booth. There are two popular types of booths: standard booths: size 3m x 3m or 3m x 6m; built from simple PVC plastic walls and aluminum frames and accompanying equipment, such as tables and chairs, display counters, lights, hanging fans, and design booths: flexible size, high-quality materials, free creative design according to the needs of promoting products and services of the business. This type of booth easily attracts the attention of customers and partners.

Providing full-package equipment

In addition to the booth, organizing the Expo also needs a lot of other accompanying equipment to ensure the event is completely successful. Customers can use this complete set of products with our service. Below is some popular equipment:

• Event tent
• Inflatable gate, event welcome gate
• Guide standee
• Red carpet, stainless steel column to limit space
• Backdrop
• Stage podium
• Sound system
• Lighting
• TV, projector, screen
• Tables and chairs
• Product display cabinets

Providing human resources

In the activities of the Expo, there are indispensable performances, fashion shows, or activation activities to create attraction. Therefore, HoaBinh Events provides a team of professional staff with many positions:

• MC, cheerleader
• PG, PB introducing products
• Dance group, singer, dancer, dance group…
• KOLs

Media event

HoaBinh Events provides filming and photography staff to capture important moments of the event. At the same time, we also provide multi-channel pre-, during-, and post-event media solutions: digital marketing, press booking, outdoor advertising, etc. 

Reference price list of the Expo organization

The process of using the full-package Expo organization service at HoaBinh Events

HoaBinh Events is considered one of the professional Expo organization units with large-scale events, creativity, and breakthrough success, attracting the attention of participants… Our quick and convenient service process ensures high efficiency and optimal cost savings for businesses.

Step 1: HoaBinh Events receives customer information

The HoaBinh Events team is always ready to receive information about your needs at any time and on any platform (hotline, zalo, email, directly at the office…). Immediately after that, we will try to respond to customers as quickly as possible with the most suitable solutions.

Step 2: Come up with ideas for implementation

With a professional team, HoaBinh Events will bring customers creative and impressive ideas to attract attendees, bringing the highest efficiency to the event.

Step 3: Send a quote and discuss with customers

With the advantage of experience and a full and diverse service package, HoaBinh Events is confident that it can meet all customer requirements. We will make reasonable suggestions for customers to choose from.

Step 4: Sign the contract

After both parties have agreed on the service and cost, we will proceed to sign the contract and make a deposit as committed.

Step 5: Prepare everything according to plan

This is when HoaBinh Events prepares everything according to plan. We will coordinate with customers to assign appropriate tasks. With the advantage of human resources, equipment, and venue, HoaBinh Events can be proactive and flexible in this process.

Step 6: Implementation

HoaBinh Events ensures that your trade fair event will take place as planned. During this process, we always prepare for unexpected situations to have timely solutions to avoid all risks. The booths are guaranteed to be designed and constructed firmly, beautifully, and uniquely to help enhance the business brand.

Step 7: End of event

After the trade fair program ends, HoaBinh Events will carry out the cleaning, dismantling of equipment, and handover of the premises. After that, we will also measure the results of the event and send a full report to the customer.

Why should you use the exhibition organization service at HoaBinh Events?

To successfully organize an exhibition event is not simple. Come to HoaBinh Events to have the most effective solutions for your business. We always emphasize the quality of products and services and pay attention to every detail to bring customers absolute satisfaction and trust.

Abundant experience

Behind every successful exhibition program is a painstaking preparation process of an entire team. It requires meticulousness and attention to detail, from the smallest details such as invitation design, customer gifts, booth layout to important tasks such as program script development, technical support, etc. 

This is really not an easy task for units that have never had experience organizing exhibitions. Therefore, to ensure the success of the event, contribute to strong brand promotion, and bring revenue to the business, coordinating with a professional event organization unit to make everything successful is the optimal choice.

HoaBinh Events is one of the leading professional exhibition organization companies in Vietnam, with high expertise and 16 years of experience. Therefore, you can be completely assured of the service quality and success of the programs we organize.

Clear commitment

HoaBinh Events always takes customer satisfaction as a measure of success. We believe that perfect service quality is what creates our reputation. Therefore, we are committed to always striving with all our abilities and resources to create the best values ​​for customers.

• On time: We commit to performing on time or faster than schedule.
• On quality: We commit to using equipment that meets quality standards, has a variety of designs, and is up-to-date with trends.
• On staff: We commit to working with a high sense of responsibility and dedicated service.

Competitive costs

Along with service quality, HoaBinh Events also focuses on optimizing costs for customers. With the advantage of owning equipment warehouses in all 3 regions of the North – Central – South, we can confidently compete on price with many other units in the market today.

Typical Expo projects implemented by HoaBinh Events

With professionalism in all aspects, HoaBinh Events has conquered even the most demanding customers. HoaBinh Events has been honored to accompany many large agencies and organizations in many large-scale projects.

Taiwan Tourism Festival (December 2023)

This event is held for 2 days, December 9–10, 2023, at Van Hanh Mall, Ho Chi Minh City. With the goal of stimulating tourism and becoming a cultural bridge between this land and Vietnam, the event has successfully attracted thousands of visitors. The event theme is inspired by Taiwan’s Lunar New Year. The space is warm with the typical red color of the festival. 

In addition, there are decorative details such as hanging red lanterns, cherry trees, and a prominent stage area. Notable activities at this event include: exploring Taiwanese cuisine, cultural exchange, experiencing some customs and practices such as praying to the gods, giving lucky money envelopes, writing parallel sentences, etc. 

HoaBinh Events is proud to accompany this event with service items: booth construction, lobby setup, sound and lighting systems, MC, dance group, printing, etc. 

Vietnam – Korea cultural exchange in Thai Binh (December 2023)

Vietnam – Korea cultural exchange program in Thai Binh – Thai Binh Homecoming Day is the largest and most professional event ever held in Thai Binh. The event aims to honor the traditional cultural values ​​of Vietnam in general, Thai Binh in particular, and the neighboring country of Korea. At the same time, this is also an opportunity to exchange, learn, cooperate, promote investment, and strengthen solidarity between Vietnam and Korea.

At the event, there were nearly 400 booths of large enterprises and corporations of Vietnam and Korea, such as Samsung Electronics Group, Hitejinro Group, Daewoo E&C Group, Vietnam Electricity Group, Truong Hai Group Joint Stock Company,…

The highlight of the program must be the music night, with the gathering of music stars such as Kwon Eunbi (Korea), Noo Phuoc Thinh & MONO (Vietnam), and many famous DJs of Korea. The music night attracted nearly 50,000 attendees and made a strong impression with its international standard stage, sound, and lighting system.

WCO Technology Fair and Exhibition 2023 (October 2023)

The Technology Conference and Exhibition is the largest annual international event of the World Customs Organization (WCO). In 2023, the event was held in Vietnam with the theme “Welcoming the Digital Era: Applying Technology, Promoting Innovation, and Nurturing the Next Generation of Professional Customs Officers.”. 

During the 3 days (October 10–12, 2023), the conference welcomed the participation of about 1,200 delegates, 95 customs agencies, organizations, enterprises, and international delegations, with 93 speakers and guests participating in discussions and sharing at the sessions. 

At the exhibition, there were 48 booths introducing new technologies and businesses related to the fields of customs and trade. The most impressive was probably the Publican booth (produced and constructed by HoaBinh Events) made entirely of wood and oil paint. The booth was designed like a container truck, with details such as the walls meticulously crafted at a 1:1 ratio. Other details were also made from the best materials with absolute precision.

With experience in organizing many large international events, HoaBinh Events has contributed significantly to the overall success of the event. All service categories, from reception to arranging transportation, accommodation, and meals for delegates—in particular, the program ideas, stage design, exhibition booth setup, equipment, etc.—are all planned and prepared by us in the most thoughtful way!

Vietnam-Korea Friendship Cultural Road Festival (December 2022)

The event is held for 2 days, December 10–11, 2022, at Tran Van Lai Street, My Dinh urban area, Nam Tu Liem district, Hanoi, on the occasion of the 30th anniversary of the establishment of diplomatic relations between Vietnam and Korea (December 22, 1992–December 22, 2022).

The event brought visitors an exciting experience space with many attractive cultural and artistic activities, including the Vietnamese-Korean Food Festival, the Street Performance Festival, and the Korean-Vietnamese Festival Road Music Night with the participation of famous Vietnamese and Korean singers and bands.

HoaBinh Events is proud to be chosen by the Korean event company partner as the companion for this large-scale event with service items such as:

• Setup, booth staging
• Setup of main stage system, sub-stage
• All sound equipment, lighting, LED screens, smoke and fire effects…
• Stage tent, tables and chairs, and event security fences
• Media team, including filming and photography
• Security, fire prevention, medical, ambulance, etc. 
• Applying for an event organization license

With careful preparation right from the planning stage, along with the determination and consensus of the HoaBinh Events team and partners, all work items were carried out scientifically and effectively, helping the program to take place successfully. Thereby contributing to promoting a better and stronger relationship between Vietnam and Korea.

K-Expo Trade Fair (November 2022)

K-EXPO 2022 is a major event marking 30 years of diplomatic relations between Korea and Vietnam, held on October 15–18 in Hanoi. The event is organized to promote Korean culture and is also an opportunity for Korean small and medium enterprises to expand cooperation and develop sales channels in Vietnam and Southeast Asian countries.

The opening of the series of activities within the framework of K-EXPO is the K-Culture exhibition on October 15–16, with booths imbued with Korean culture along with booths of cuisine, fashion, cosmetics, etc. that are very diverse, attracting visitors to visit and experience them, especially young people.

The highlight of the event is the K-Expo Concert at the National Convention Center Water Square, taking place from 19:00 to 21:00 on October 16, 2022, with the gathering of leading artists from Vietnam and Korea such as Binz, JustaTee, Min, Baek Ji Young, Moonbin & Sanha Music Group, notably the famous Korean K-POP group AB6IX.

The end of K-EXPO Vietnam 2022 is an exhibition promoting the export of food, beverages, technology, science, and creative content products of Korea (B2B), attracting the participation of many businesses from Korea, Vietnam, Cambodia, Laos, Philippines, and Malaysia.

Setting up a series of 3 activities within the framework of the K-EXPO Vietnam Trade Fair 2022, especially the K-EXPO Concert music program, requires a comprehensive and detailed management plan. Members of the organizing committee must not only have a high level of expertise in machinery and technical systems but also have a good teamwork spirit and smooth, rhythmic, and seamless coordination to ensure absolute accuracy in each construction item. 

India – ASEAN ICT Expo, October 2018

The Vietnam ICT Investment Forum (VIIF), in conjunction with the India-ASEAN ICT Expo with the theme “Digital Connection in the 4.0 Industrial Revolution,”  organized by the Ministry of Information and Communications, took place on September 27, 2018 in Hanoi.

At the India – ASEAN ICT Expo, there were 30 Indian and Vietnamese telecommunications and IT enterprises participating in the exhibition. Enterprises participating in the exhibition introduced products, services, telecommunications, and IT solutions; IoT solutions were applied in socio-economic sectors such as smart cities, traffic management, agriculture, and banking.

Consultion

The Expo is an important event that requires careful preparation and professional implementation. HoaBinh Events provides comprehensive solutions for Expo, including venue consulting, licensing, idea generation, activity organization, booth design and construction, equipment, staff, etc. If you want to own a program that leaves an unforgettable impression of your products and brand in the hearts of attendees, please contact us immediately through our hotline at (+84) 939.311.911 – (+84) 913.311.911 for 24/7 support!

HoaBinh Events – Leading Conference – Event Organizer